Policies and Procedures

1. Orangevale Recreation & Park District reserves the right to refuse permits for special uses of its facilities.
2. For unavoidable emergencies, it may be necessary to reschedule, relocate, or deny a request previously approved within a facility/park due to scheduling conflicts. In this event, the group or individual will be given advance notice from the District.
3. User groups may be asked to leave the building at the time approved on the permit, whether or not the building has been properly cleaned. This could result in additional fees, a full or partial forfeiture of the cleaning/security deposit. If approved, overtime hours will be billed at a rate of 1.5 times the regular rental rate.
4. Permits cannot be transferred, assigned, or sublet. Under no conditions shall permittee sublease, sublet, or allow any organization or individual to use the facility during the time for which they have contracted.
5. It is the responsibility of the user to adhere to occupancy regulations. The Sacramento Metro Fire District has the absolute right to terminate an activity if a group exceeds the maximum occupancy limit.
6. Users are not to block door exits, gates, or driveways to permit access for emergency vehicles. NO PARKING IN FIRE LANES.
7. The individual or group using a facility must assume the responsibility for the conduct of their guests.
8. Damage to facility shall be the responsibility of the renter. If damage exceeds the deposit amount, the renter will be billed for all costs of repair, both actual and incidental.
9. Other areas of the facility site (including parking lots) may be in use before, during, and after your event. Parking is NOT guaranteed.
10. Theatrical smoke may not be used indoors. Outdoor use subject to prior approval.
11. Smoking is not permitted inside District facilities.
12. BBQ’s and portable gas cooking units may only be used with special permission and are restricted to certain areas outside of the facility.
13. Fights, vandalism, or unacceptable behavior, as determined by District Staff, uniformed security, County Rangers, or Sheriffs, occurring during rental shall cause immediate cancellation of the rental and no refund of fees.
14. Events must not end later than 11pm (10pm for youth-oriented events). Renters must be off premises by 12am. The responsible party (renter) MUST obtain permission from the host for event to continue after scheduled ending time. Time and a half rates will be charged for any overtime.
15. Rental permits for groups composed of persons under the age of 21 will be issued on to adults who accept supervisory responsibility throughout the periods covered by the rental agreement. Orangevale Recreation & Park District will require adult chaperones at the ratio of one chaperone for every 15 youth attending.
16. Orangevale Recreation & Park District is not responsible for any damage or theft of any item of the permittees. (This including items left by permittee or caterer).
17. All outside music shall cease at 10pm.
18. Sitting or standing on tables or standing on chairs is not permitted and could result in serious injuries.
19. Orangevale Recreation & Park District reserves the right to schedule additional events before and/or after your confirmed rental time.
20. Security may be required for certain types of events in District facilities. All events involving alcohol must have security. The District will make security arrangements and collect fees from the renter prior to the event.
21. Applicants may use the refrigerator, dishwasher, stove, microwave, warming oven, and icemaker. The applicant must provide all kitchen supplies, utensils, and equipment. Food preparation is not available. It is recommended that the kitchen be used for food warming, storing, and serving. No cooking of products that produce grease laden vapors is allowed on the stove cook top.
22. Alcohol will only be allowed in the reserved building areas (i.e., Auditorium, Meeting Room, etc.) Alcohol is NOT allowed in entrance/exit corridors, lobby, hallway, or outside, etc.

Renters are responsible for ensuring their guests separate waste into the bins provided for trash, recycling, and organics in order to avoid contamination fees. See “Organic Waste Policy” for details.